Who we are:
We are the Minster Church of St Mary the Virgin, St. Mary’s Gate, Chain Street, Reading, Berkshire RG1 2HX, United Kingdom (“we“, “us“, “our“).
Our website address is: www.readingminster.org.uk
What personal data we collect and why we collect it:
We follow the privacy policy of the Anglican Diocese of Oxford. You can find the general website policy here (opens in new window).
We use your information where we have a legitimate reason for doing so, including because it is necessary to provide a service to you (including in relation to your access of this website), to process a payment that you wish to make to us.
Website contact forms and cookies
If you visit this site or use a contact form you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
This includes links to (for example) youtube.com
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
You can find out more about YouTube’s privacy policy at Privacy Policy – Privacy & Terms – Google (9 July 2022) (opens in new window).
We are not responsible for the privacy polices and practices of third parties and their websites.
Analytics
Our website collects information about how you browse and your location. This helps us to improve our site and to provide security.
Registered users of this website
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Donations
If you donate using our donation platform (donorbox.org), the personal information that you provide when making the donation will be processed by third parties, including donorbox.org and the payment processor (such as Stripe) that you select to manage your donation. Personal information may be anonymised and aggregated and provided to us.
You can find out more about Donorbox’s privacy policy at Donorbox Privacy Policy (opens in new window).
You can find out more about Stripe’s privacy policy at Privacy Center – United Kingdom | Stripe (opens in new window).
Photography, filming, recording and/or streaming
In order to extend our ministry into the wider community and bring it to those who are unable to attend our services, we may photograph, film, record and/or stream our services.
This privacy notice is provided to explain what to expect when we collect and process your personal information in relation to photography and/ or filming and streaming of church services in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. The data controller is:
Minster Church of St Mary the Virgin, St. Mary’s Gate, Chain Street, Reading, Berkshire RG1 2HX, United Kingdom
2. Personal information is collected for purposes of:
· Recording and uploading, or live-streaming services from our church, online, in order to reach out to those who are unable to attend in person, or who wish to participate in our services remotely; and
· Managing the media release forms in relation to the filming and streaming of church services on-line.
3. The categories of personal data we collect are:
· Image – we may capture your image whilst filming the church service.
· Name and contact details – we will record your name and contact details provided on the media release form.
We also process “special categories” of information that may include:
· Religious belief – By taking part in the service this may indicate religious belief.
· Archiving – certain services may be retained permanently for historic purposes.
4. We collect and use personal data using consent and explicit (written) consent. By signing the Consent Form and the Media Release form, you are consenting to us using your data for the purposes set out above.
You may withhold your consent by sitting in a “film free area” of the church before filming or photography starts. Such areas will be clearly marked by notices in the church.
In the filming areas, once live-streaming or filming has started, or group photographs have been taken consent cannot be withdrawn because your data can’t be permanently removed from the internet, nor can a group video or photograph be edited to remove your image.
If you are a regular attendee, your consent will be renewed every 3 years, but you can withdraw your consent at any time to being filmed in future services by contacting contact@readingminster.org.uk as set out in section 9. below and sitting in the “film-free” area when attending church services if you do not want to be filmed.
You may be asked to consent on behalf of children aged 16 years or under attending with you. Please consider whether they would want their images to be uploaded to the internet.
5. We will be sharing photographs and recorded or live-streamed services with the public, by uploading it to social media and other internet sites, such as YouTube.
6. This means your data may be stored outside the UK. Each platform has its own privacy policy which describes how your data is used and protected.
7. We will keep your data for up to 3 years, except for certain special services, which may be retained permanently for archival purposes.
8. You have the following rights regarding your personal data:
· Your right of access – you have the right to ask us for copies of your personal information.
· Your right to withdraw consent – you have the right to withdraw your consent as described in section 4 above*.
· Your right to rectification – you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete*.
· Your right to request erasure – you have the right to ask us to erase your personal information in certain circumstances*.
· Your right to restriction of processing – you have the right to ask us to restrict the processing of your personal information in certain circumstances*.
*The rights to withdraw consent, or request erasure or restrict processing are limited, i.e. once the data is uploaded online, we are no longer able to erase or restrict the processing of individual images. In addition, the right to rectification only applies to the processing of your name and contact details, it cannot apply to your image captured on film.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. You can exercise your rights by contacting us at the contact details below.
9. If you have any complaints or queries regarding this processing activity or wish to exercise your rights, please contact contact@readingminster.org.uk.
You have the right to make a complaint at any time to the Information Commissioner on 0303 123 1113 (local rate), or online at: https://ico.org.uk/make-a-complaint/your-personal-information-concerns/ (opens in new window).